Parish Clerk

Parish Clerk and Responsible Financial Officer

North Huish Parish Council is seeking a part-time Parish Clerk and Responsible Financial Officer for approximately 10 hours per month, to start in 2022. The salary will be the National recommended pay scale NJC/SCP point 6

The Council is looking for an excellent communicator, administrator and manager to support its work. The Council is one of the smaller councils in Devon with few assets. The work is not arduous.

The Council comprises 7 Councillors and holds 11 meetings p.a., usually at 7.30pm on the first Tuesday of the month, with additional occasional meetings when necessary. The Council does not normally meet in August. The clerk will be working from home, attending meetings in person. Meetings are held at St James’s Church in Avonwick. The clerk will be provided with a laptop and printer for council work and will be issued with a council e-mail account.

Applicants must be computer literate and have a good knowledge of accounting procedures. The new clerk will find us to be a friendly, committed council seeking to promote the interests of the parish and its parishioners.

For further information please contact either:

David Gabriel, Chairman, North Huish Parish Council: david.gabriel@northhuishparish council.co.uk | (01364) 72924

or

Tristram Grevatt, Vice-chairman, North Huish Parish Council: tristram.grevatt@northhuishparishcouncil.co.uk | (01364) 73685

If you would like to apply for this position, please send your CV with a covering letter to either of the councillors above. If you prefer to apply by post, contact details are available here.


Vacancy in neighbouring parish

You may also like to know that our neighbours in Diptford are also recruiting a part-time Parish Clerk: the details can be found on their website.


Job Description: Parish Council Clerk/Responsible Financial Officer for North Huish Parish Council

Overall Responsibilities:

The Clerk will be the Proper Officer of the Council and as such is under a statutory duty to carry out all the functions, and to serve or issue all the notifications required by law of a local authority’s Proper Officer.  The Clerk will be responsible for ensuring that the instructions of the Council in connection with its function as a Local Authority are carried out. The Clerk is expected to advise the Council on, and assist in the formation of, overall policies to be followed in respect of the Authority’s activities and to produce all the information required for making effective decisions and to implement constructively all said decisions. The Clerk is accountable to the Council for the effective management of all its resources and will report to them as and when required. The Clerk will be the Responsible Financial Officer, responsible for all the financial records of the Council and the careful administration of its finances.

Specific Responsibilities:

  1. To ensure that statutory and other provisions governing or affecting the running of the Council are observed.
  2. To monitor and balance the Council’s accounts and prepare records for audit purposes and VAT.
  3. To ensure that the Council’s obligations for Risk Assessment are properly met.
  4. To prepare, in consultation with appropriate members, agendas for meetings of the Council. To attend such meetings and prepare minutes for approval.
  5. To receive correspondence and documents on behalf of the Council and to deal with the correspondence/documents bringing such items to the attention of the Council as necessary. To issue correspondence as a result of the instruction or the known policy of the Council.
  6. To receive and report on invoices for goods and services to be paid for by the Council and to ensure such accounts are met. To issue invoices on behalf of the Council for goods and services and to ensure payment is received.
  7. To study reports and other data on activities pertinent to the Council. Where appropriate, to discuss such matters with administrators and specialists in particular fields and to produce reports for circulation and discussion by the Council.
  8. To draw up both on his/her own initiative and as a result of suggestions by Councillors proposals for consideration by the Council and to advise on practicability and likely effects of specific courses of action.
  9. To monitor the implemented policies of the Council to ensure they are achieving the desired result and update where appropriate. A list of strategic documents is available.
  10. To act as the representative of the Council as required.
  11. To issue notices and prepare agendas and minutes for the Parish Meeting: to attend the assemblies of the Parish Meeting and to implement the decisions made at the assemblies that are agreed by the Council.
  12. To attend training courses or seminars on the work and role of the Clerk as required by the Council.