Information Available from North Huish Parish Council under the model publication scheme

Information to be published

How the information can be obtained

Cost

Class1 – Who we are and what we do

(Organisational information, structures, locations and contracts) This will be current information only.

Who’s who on the Council

Hard copy from clerk

c/f

Contact details for Parish Clerk and Council members (addresses) Addresses that are “sensitive information” cannot be given.

Hard copy from clerk

c/f

Location of main Council office and accessibility details

N/A

Staffing structure

N/A

Class 2 – What we spend and how we spend it

(Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit)

Current and previous financial year as a minimum

Annual return form and report by auditor

Hard copy from clerk

c/f

Finalised budget

N/A

Precept

Hard copy from clerk

c/f

Borrowing Approval letter

N/A

Financial Standing Orders and Regulations

Hard copy from clerk

c/f

Grants given and received

Hard copy from clerk

c/f

List of current contracts awarded and value of contract

N/A

Members’ allowances and expenses

N/A

Class 3 – What our priorities are and how we are doing (Strategies and plans, performance indicators, audits, inspections and reviews)

Current and previous year as a minimum

Parish Plan (current and previous year as a minimum)

N/A

Annual Report to Parish or Community Meeting (current and previous year as a minimum)

Hard copy from clerk

c/f

Quality status

N/A

Local charters drawn up in accordance with DCLG guidelines

N/A

Class 4 – How we make decisions

(Decision making processes and records of decisions)

Current and previous council year as a minimum

Timetable of meetings (Council and any committee/sub-committee meetings and parish meetings)

Hard copy from clerk

c/f

Agendas of meetings destroyed when at end of administrative use

Hard copy from clerk

c/f

Minutes of meetings (as above) – n.b. this will exclude information that is properly regarded as private to the meeting. Minutes passed to Devon Records Office for safekeeping when appropriate

Hard copy from clerk

c/f

Reports presented to council meetings – n.b. this will exclude information that is properly regarded as private to the meeting.

Hard copy from clerk

c/f

Responses to consultation papers

Hard copy from clerk

c/f

Responses to planning applications

Hard copy from clerk

c/f

Bye-laws

N/A

Class 5 – Our policies and procedures

(Current written protocols, policies and procedures for delivering our services and responsibilities)

Current information only

Policies and procedures for the conduct of council business:

Procedural standing orders

Committee and sub-committee terms of reference Delegated authority in respect of officers

Code of Conduct Policy statements

Hard copy from clerk N/A

N/A

Hard copy from clerk N/A

c/f c/f

Policies and procedures for the provision of services and about the employment of staff:

Internal instructions to staff and policies relating to the delivery of services Equality and diversity policy

Health and safety policy

Recruitment policies (including current vacancies)

Policies and procedures for handling requests for information

Complaints procedures (including those covering requests for information and operating the publication scheme)

N/A

Hard copy from clerk Hard copy from clerk Hard copy from clerk Hard copy from clerk Hard copy from clerk

c/f c/f c/f c/f c/f

Information security policy

N/A

Records management policies (records retention, destruction and archive)

N/A

Data protection policies

N/A

Schedule of charges (for the publication of information)

See below

c/f

Class 6 – Lists and Registers

Currently maintained lists and registers only

Any publicly available register or list (if any are held this should be publicised; in most circumstances existing access provisions will suffice)

N/A

Assets register

Hard copy from clerk

c/f

Disclosure log (indicating the information that has been provided in response to requests; recommended as good practice, but may not be held by parish councils)

N/A

Register of members’ interests

Inspection only at SHDC

Register of gifts and hospitality

Inspection only from Clerk

c/f

Class 7 – The services we offer

(Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses)

Current information only

Allotments

N/A

Burial grounds and closed churchyards

N/A

Community centres and village halls

N/A

Parks, playing fields and recreational facilities

Hard copy from clerk

c/f

Seating, litter bins, clocks, memorials and lighting

N/A

Bus shelters

N/A

Markets

N/A

Public conveniences

N/A

Agency agreements

N/A

Services for which the council is entitled to recover a fee, together with those fees (e.g. burial fees)

N/A

Additional Information

This will provide Councils with the opportunity to publish information that is not itemised in the lists above

N/A

Contact: Zoe O’Sullivan, Clerk to North Huish Parish Council

Telephone: (01364) 223 122

Address: 2 The Orchard, Avonwick, TQ10 9EE

Email: clerk@northhuishparishcouncil.co.uk

Type of Charge

Description

Basis of Charge

Disbursement cost

Photocopying @ 10p per side (A4 black and white only)

Postage

Actual cost incurred by public authority

Actual cost of Royal Mail 2^nd class

Statutory Fee

As incurred.

In accordance with the relevant

legislation