Council Matters: Information Available from North Huish Parish Council under the model publication scheme

Freedom of Information Act 2000

In accordance with Government requirements this Parish Council now makes available all categories of Information to any Elector of this Parish, as per Local Councils Model Publication Scheme (Core Classes only).

Application should be made to the Parish Clerk for an appointment to view information. A fee will be payable depending on the location available and letting costs incurred. This fee will be determined and will be payable before a meeting takes place. Any photocopying costs will be added to the fee. See below for copying costs

Council’s Response to a Written Request

 Within 20 working days of receipt of your written request the Council will:

  • confirm to you whether or not it holds the information
  • advise you if a fee will be charged
  • provide you with the information (after any relevant fee has been paid)

Class1 – Who we are and what we do

(Organisational information, structures, locations and contracts) This will be current information only.
Information to be published Available On-line How printed information can be obtained Cost
Who’s who on the Council Yes Hard copy from clerk See below
Contact details for Parish Clerk and Council members (addresses) Addresses that are “sensitive information” cannot be given. Yes Hard copy from clerk See below
Location of main Council office and accessibility details N/A N/A
Staffing structure N/A N/A

Class 2 – What we spend and how we spend it

(Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit)

Current and previous financial year as a minimum
Information to be published Available On-line How printed information can be obtained Cost
Annual return form and report by auditor Yes Hard copy from clerk See below
Finalised budget Yes Hard copy from clerk
Precept Yes Hard copy from clerk See below
Borrowing Approval letter N/A N/A
Financial Standing Orders and Regulations Yes Hard copy from clerk See below
Grants given and received Yes Hard copy from clerk See below
List of current contracts awarded and value of contract N/A N/A
Members’ allowances and expenses N/A N/A

Class 3 – What our priorities are and how we are doing

(Strategies and plans, performance indicators, audits, inspections and reviews)

Current and previous year as a minimum
Information to be published Available On-line How printed information can be obtained Cost
Parish Plan (current and previous year as a minimum) N/A N/A
Annual Report to Parish or Community Meeting (current and previous year as a minimum) Yes Hard copy from clerk See below
Quality status N/A N/A
Local charters drawn up in accordance with DCLG guidelines N/A N/A
Class 4 – How we make decisions

(Decision making processes and records of decisions)

Current and previous council year as a minimum
Information to be published Available On-line How printed information can be obtained Cost
Timetable of meetings (Council and any committee/sub-committee meetings and parish meetings) Yes Hard copy from clerk See below
Agendas of meetings (except those destroyed when at end of administrative use) Yes Hard copy from clerk See below
Minutes of meetings (as above) – N.B. this will exclude information that is properly regarded as private to the meeting. Minutes passed to Devon Records Office for safekeeping when appropriate Yes Hard copy from clerk See below
Reports presented to council meetings – N.B. this will exclude information that is properly regarded as private to the meeting. Yes Hard copy from clerk See below
Responses to consultation papers No Hard copy from clerk See below
Responses to planning applications No Hard copy from clerk See below
Bye-laws N/A N/A

Class 5 – Our policies and procedures

(Current written protocols, policies and procedures for delivering our services and responsibilities)

Current information only
Information to be published Available On-line How printed information can be obtained Cost
Policies and procedures for the conduct of council business:
Committee and sub-committee terms of reference N/A N/A
Procedural standing orders Yes Hard copy from clerk See below
Delegated authority in respect of officers N/A N/A
Code of Conduct Yes Hard copy from clerk See below
Policy statements Yes Hard copy from clerk
Policies and procedures for the provision of services and about the employment of staff:
Internal instructions to staff and policies relating to the delivery of services N/A N/A
Equality and diversity policy Yes Hard copy from clerk See below
Health and safety policy Yes Hard copy from clerk See below
Recruitment policies (including current vacancies) Yes Hard copy from clerk See below
Policies and procedures for handling requests for information Yes Hard copy from clerk See below
Complaints procedures (including those covering requests for information and operating the publication scheme) Yes Hard copy from clerk See below
Information security policy N/A N/A
Records management policies (records retention, destruction and archive) Yes Hard copy from clerk See below
Data protection policies Yes Hard copy from clerk See below
Schedule of charges (for the publication of information) See below See below See below

Class 6 – Lists and Registers

Currently maintained lists and registers only
Information to be published Available On-line How printed information can be obtained Cost
Any publicly available register or list (if any are held this should be publicised; in most circumstances existing access provisions will suffice) N/A N/A
Assets register Yes Hard copy from clerk See below
Disclosure log (indicating the information that has been provided in response to requests; recommended as good practice, but may not be held by parish councils) N/A N/A
Register of members’ interests Yes Inspection only at SHDC
Register of gifts and hospitality No Inspection only from Clerk See below

Class 7 – The services we offer

(Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses)

Current information only
Information to be published Available On-line How printed information can be obtained Cost
Allotments N/A N/A
Burial grounds and closed churchyards N/A N/A
Community centres and village halls N/A N/A
Parks, playing fields and recreational facilities Yes Hard copy from clerk See below
Seating, litter bins, clocks, memorials and lighting N/A N/A
Bus shelters N/A N/A
Markets N/A N/A
Public conveniences N/A N/A
Agency agreements N/A N/A
Services for which the council is entitled to recover a fee, together with those fees (e.g. burial fees) N/A N/A
Additional Information
Contact: The Clerk
  • Telephone: (01364) 654 607
  • Address: 34 Balland Park, Ashburton TQ13 7BT
  • E-mail : [js protected email address]

Charges

Type of Charge Description Basis of Charge
Disburse-ment cost Photocopying @ 10p per side (A4 black and white only)

Postage

 Actual cost incurred by public authority

Actual cost of Royal Mail 2nd class
Statutory Fee As incurred. In accordance with the relevant legislation